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Registration & Cancellation Information

Youth & Family Summer Camp Registration

Looking to register for camp? This page contains all the need-to-know details for youth and adult campers, and congregations, including registration, deposits, payments, refunds, and cancellations. To make sure your registration process goes smoothly, we recommend reading through the information carefully. You may also download this detailed resource to walk you through the online registration steps.

Register online today or contact our Guest Relations Manager for more information at (419) 864-8030 or guestrelations@hopewoodoutdoors.org.

  • Youth and family summer camp registrations begin on or around August of the previous summer.
  • Your registration will be considered complete once we receive both your deposit and completed registration.
  • Register online using a debit or credit card.
  • You can also request a paper registration form by contacting our Guest Relations Manager at (419) 864-8030 or guestrelations@hopewoodoutdoors.org.
  • We cannot accept registrations by phone or fax.
  • Deposits: All registrations require a financial deposit
  • Youth Summer Camp Deposits: 50% of the total youth summer camp fee is required
  • Family Camp Deposits: The family deposit of 50% per adult must accompany registration
  • Payments: All camper fees must be paid in full by May 31. Late registration requires full payment at the time of registration.
  • Monthly Payment Plan: You can set up a monthly payment plan during registration to pay the camper fee in-full by May 31
  • Paper Registration Form: Anyone who uses a paper registration form will pay a $50 fee after March 31
  • Learn more about tiered pricing and financial assistance
  • Prior to March 31, deposits are refundable minus a $50 per person processing fee
  • After March 31, deposits are not refundable but transferable for the same individual to another summer camp program within the same summer, if cancelled two weeks or more before the camp date and if space is available
  • Late Notice of Cancellation: People who do not let the HopeWood Guest Relations Manager know in writing two weeks in advance that they will not be attending camp will be responsible for the full cost of the program without refund or transfer. Exceptions may be made in the event of hospitalization of the camper or the death of a family member.

Individual, Youth, & Family Retreats Registration

  • Your registration will be considered complete once we receive both your full payment and completed registration
  • Please register a minimum of two weeks in advance. The two week notice is necessary to recruit program staff, order food, and put final touches on an awesome program. HopeWood Outdoors may need to cancel a retreat if we have not received a sufficient number of registrations two weeks in advance.
  • Register online using a debit or credit card.
  • You can also request a paper registration form by contacting our Guest Relations Manager at (419) 864-8030 or guestrelationsmanager@hopewoodoutdoors.org
  • We cannot accept registrations by phone or fax.
  • Retreat registration fees are non-refundable except in the case of camper hospitalization or the death of a family member.
  • People who need to cancel for health reasons and do not let the HopeWood Guest Relations Manager know in advance that they will not be attending the retreat will be responsible for the full retreat fee.

Congregational Registration for Summer Camps or Retreats

Using online registration for a church group can greatly simplify the registration process and reduce administrative work for the church leaders by allowing individual members to register and pay directly and by providing a streamlined system for tracking registration and payments.

If your congregation plans to help off-set the price of camp, HopeWood Outdoors can create a custom congregation code that will allow families to register online and receive the benefit of your subsidy. Please contact our Guest Relations Manager to set up the code at (419) 864-8030 or guestrelations@hopewoodoutdoors.org.

We recommend that congregations use online registration, but paper registration forms are available for congregations who choose it. Please reach out to our Guest Relations Manager to request paper registration forms.

  • For Summer Camps: Church groups need to register prior to March 31st to avoid a $50 late paper registration fee per camper.
  • For Retreats: Church groups need to register at least 2 weeks prior to the retreat date to avoid a $10 late paper registration fee per camper.

Complete and mail the following items to the HopeWood Outdoors Guest Relations Manager at 2790 State Route 61, Marengo, OH 43334.

  • Church Group Cover Sheet
  • Individual Youth Registration Form for each camper that includes their parent/guardian’s signature
  • Adult Registration Form for each pastor/adult chaperone attending
  • For Summer Camps: Submit Health Form and Additional Information Form for each camper (youth and adult/chaperones).
  • For Retreats: Collect Health Forms for each camper (youth and adult/chaperones) and keep with you at camp.
  • Payment with one check that pays for all campers and adult leaders in-full